In general, a trustee meeting should be for the trustees only, but in some cases, it may be beneficial for the beneficiaries to attend.
Documents/Guides-Templates-Factsheets/20210715-Trustees-Role-and-Duties.pdf (349 kb)
At least 21 days’ notice must be given for an AGM and 14 days for any other meeting. PURPOSES OF THE MEETING The main purposes of the meeting are to inform the beneficiaries of the trustees’ administration of the reservation, to keep the trustees accountable and to ensure that communication flows between the trustees and beneficiaries.
Documents/Guides-Templates-Factsheets/MOJ0217.4E-OCT21-Maori-Reservations.pdf (348 kb)
Trustee meetings 4.4 The Trustees must meet as regularly as necessary to conduct the business of the Trust. 4.5 A majority of Trustees shall constitute a quorum for a valid Trustee meeting. 4.6 Trustees may attend meetings by electronic or digital means, provided they can and do remain in contact with the other Trustees at all times throughout the meeting. 5 4.7 The Trustees must keep...
At least 21 days notice must be given for an annual general meeting and 14 days for any other meeting. Purposes of the meeting The main purposes of the meeting are to inform the beneficiaries of the trustees’ administration of the reservation, to keep the trustees accountable, and to ensure that communication flows between the trustees and beneficiaries.
Documents/Guides-Templates-Factsheets/MLC-maori-reservations-english.pdf (389 kb)
You need to obtain written consent from any landowners who are unable to attend the meeting. The meeting must be properly advertised, including the purpose of the meeting. 3 Consult the lessee(s) if any.
You need to obtain written consent from any landowners who are unable to attend the meeting. The meeting must be properly advertised, including the purpose of the meeting. 3 Consult the lessee(s) if any.
Documents/Guides-Templates-Factsheets/MLC-title-improvement-english.pdf (385 kb)
If there is no quorum, the trustees may meet, but no decisions are effective until ratified by a majority of trustees at their next meeting. 3.20 At general meetings, four trustees and six beneficiaries must be present to have a quorum.
Documents/Guides-Templates-Factsheets/2021-12-07-Marae-Charter-Template.pdf (190 kb)
The benefits of an ahu whenua trust include: a greater opportunity to use the land trustees can be appointed to administer and manage the block owners can participate in meetings and decisions about the direction of the trust the trust becomes the single point of contact for the block, and the trust is a legal entity and trustees can set up a bank account to hold any funds for the beneficiaries.
If landowners can’t attend the meeting, they can write to the MLC Registrar with their views on the proposal.
Documents/Guides-Templates-Factsheets/MOJ0217.5E-OCT21-Title-Improvement.pdf (357 kb)
All trustees must attend trustee meetings unless they have a reasonable excuse for their absence.
Documents/Guides-Templates-Factsheets/2021-12-07-Ahu-Whenua-Trust-Order-Template.pdf (398 kb)
