Dated: A copy of the minutes of the meeting owners which consented to the replacement / additional trustees are attached.
Documents/Forms/MLC-Form-38-Application-to-add-reduce-replace-or-remove-trustees-202104.pdf (204 kb)
Record Type Change 4.17 Agencies Records Disposal criteria altered from D2 to A1, A2, A3, A4, A5 5.2/5 Copies of Minute Books Typed copies of historic hand written minute books were separated from this class and appointed their own class – disposal criteria A1, A2, A4, A5 Description redefined appropriately. 5.4 Sound Recordings of Court proceedings Pertaining to those recordings in existence.
Documents/Guides-Templates-Factsheets/MLC-2017-03-03-RDS-Report.pdf (1.1 mb)
The secretary’s main duties are to: • keep a record of the minutes of all meetings (trustees’ and beneficiaries’ meetings) • endorse the meeting minutes • distribute the meeting minutes • ensure that the MLC has the current trustees’ addresses • keep a current list of trustees’ contact details • receive all correspondence on behalf of the trust • present correspondence for discussion at trust meetings • send all correspondence on...
Documents/Guides-Templates-Factsheets/20210715-Trustees-Role-and-Duties.pdf (349 kb)
Date(s) and place(s) of meetings of owners: [specify] 3. Minutes of the meeting(s) are enclosed?
Documents/Forms/MLC-Form-37-Constitute-Ahu-Whenua-Trust.pdf (204 kb)
This series of minute books has been superseded and Registrar’s orders are now made within the District minute book series.
Documents/Guides-Templates-Factsheets/MLC-2023-Glossary-of-terms.pdf (278 kb)
For example, for an application for succession, you’ll need a death certificate, any grant of administration (grant of probate2 or letters of administration3) or the original will, minutes of a whānau meeting if a whānau trust is required, and consents of the proposed trustees.
Documents/Guides-Templates-Factsheets/MOJ0217.6E-OCT21-Applications.pdf (335 kb)
A copy of the minutes of the meeting held to constitute the Whänau Trust are attached.
Documents/Forms/MLC-Form-23-Application-Whanau-Trust.pdf (149 kb)
The trustees must keep minutes of all trustee meetings in accordance with the requirements of clause 13.4.
Documents/Guides-Templates-Factsheets/2021-12-07-Ahu-Whenua-Trust-Order-Template.pdf (398 kb)
Details as to how ownership of the land is to be apportioned after partition Details of notice of the application or proposal to the owners, the minutes of any meetings held for this purpose, and the amount of support for the proposal Copy of the current (certificate of) title (if any) of any land included in partition Local Authority approval (where applicable) Consents of owners Consents of Trustees (where applicable) Consent of Committee of Management of Māori Incorporat...
Documents/Forms/MLC-Form-39-Application-for-a-partition.pdf (302 kb)
(If applicable) copy of the minutes of the meeting of owners where consent granted is attached.
