DUTY TO CALL MEETINGS Calling general meetings and special meetings The trustees must call a general meeting of the beneficial owners at least once a year.
Documents/Guides-Templates-Factsheets/Ahu-Whenua-Trust-Order-Template-18082025.pdf (444 kb)
Notice for meetings of owners A common complaint from owners is that they were not aware of the meeting being held, so the question arises as to what constitutes sufficient notice.
Trustees’ meetings FIRST TRUSTEE MEETING A chairperson, a secretary and a treasurer should be elected at the first trustee meeting.
Documents/Guides-Templates-Factsheets/20210715-Trustees-Role-and-Duties.pdf (349 kb)
Annual general meetings The trustees are required to hold an annual general meeting (AGM).
Documents/Guides-Templates-Factsheets/MOJ0217.4E-OCT21-Maori-Reservations.pdf (348 kb)
A trustee does not have to be an owner in the land.
Documents/Guides-Templates-Factsheets/MLC-maori-reservations-english.pdf (389 kb)
The trustee becomes the legal owner when the order appointing him/her as trustee for the land is registered against the title.
Documents/Guides-Templates-Factsheets/MLC-title-improvement-english.pdf (385 kb)
The trustee becomes the legal owner when the order appointing him/her as trustee for the land is registered against the title.
Dated: A copy of the minutes of the meeting owners which consented to the replacement / additional trustees are attached.
Documents/Forms/MLC-Form-38-Application-to-add-reduce-replace-or-remove-trustees-202104.pdf (220 kb)
If the shares are owned by a pūtea trust, the trustees will receive the notice of the meeting, but the people who contributed the shares, not the trustees, will vote.
If the shares are owned by a pūtea trust, the trustees will receive the notice of the meeting, but the people who contributed the shares, not the trustees, will vote.
Documents/Guides-Templates-Factsheets/MLC-incorporations-english.pdf (856 kb)
