NOTIFYING BENEFICIAL OWNERS OF A GENERAL OR SPECIAL MEETING 12.1 The Trustees must take all reasonable steps to notify the Beneficial Owners that a General or Special Meeting of Beneficial Owners is to be held ("Notice").
DUTY TO CALL MEETINGS Calling general meetings and special meetings The trustees must call a general meeting of the beneficial owners at least once a year.
Documents/Guides-Templates-Factsheets/Ahu-Whenua-Trust-Order-Template-18082025.pdf (444 kb)
Notice for meetings of owners A common complaint from owners is that they were not aware of the meeting being held, so the question arises as to what constitutes sufficient notice.
The trustee becomes the legal owner when the order appointing him/her as trustee for the land is registered against the title.
The trustee becomes the legal owner when the order appointing him/her as trustee for the land is registered against the title.
Documents/Guides-Templates-Factsheets/MLC-title-improvement-english.pdf (385 kb)
Annual general meetings The trustees are required to hold an annual general meeting (AGM).
Documents/Guides-Templates-Factsheets/MOJ0217.4E-OCT21-Maori-Reservations.pdf (348 kb)
Trustees’ meetings FIRST TRUSTEE MEETING A chairperson, a secretary and a treasurer should be elected at the first trustee meeting.
Documents/Guides-Templates-Factsheets/20210715-Trustees-Role-and-Duties.pdf (349 kb)
A person bound to deal with property on behalf of the owners or beneficiaries. The trustee becomes the legal owner when the order appointing them as trustee for the land is registered against the title.
Documents/Guides-Templates-Factsheets/MOJ0217.5E-OCT21-Title-Improvement.pdf (357 kb)
Fee: $ 70.00 Details of meeting to confirm proposed trustees* *Omit this heading and paragraphs 5 to 7 if no meeting was held.
Documents/Forms/MLC-Form-38-Application-to-add-reduce-replace-or-remove-trustees-202104.pdf (267 kb)
A trustee does not have to be an owner in the land.
Documents/Guides-Templates-Factsheets/MLC-maori-reservations-english.pdf (389 kb)
